Board of Trustees, Board Meetings

Board of Trustees

  • Ethan Plank – President
  • Victoria Schulte – Vice President
  • Judith Jones – Secretary
  • John Aubry- Treasurer
  • Rosemary Deen
  • Sarah Graves
  • Sig Hack
  • Suzanne Warren

2021 Fast Facts, click here: SRl Fast Facts 2021.docx


Stone Ridge Library Board of Trustee Meetings

These are held on the third Thursday of the month on Zoom or in the Library and are open to the public.

2022
January 20
February 17
March 17
April 21
May 19
June 16
July 21
August 18
September 15
October 20
November 17
December – no meeting


All Board Meeting Minutes are available upon request at the Library.


STONE RIDGE LIBRARY MINUTES – August 18, 2022

Present: John Aubry, Jody Ford, Sarah Graves, Sig Hack, Judith Jones, Ethan Plank, Vicky Schulte, Lisa St. John, Susanne Warren

Meeting called to order: 4:05 and Zoom

No public comment

Ethan administered the Oath of Office to newly elected, and current trustees

Minutes of July were accepted

Director’s report – Jody

  • Congratulations s to Judith Jones and Sarah Graves on their election to the Board of Trustees
  • Summer reading program is going well
  • Need to create job descriptions and recruit volunteers for ad hoc committees:
  • Garden Committee, Hospitality, Outreach, Local History
  • Book Sale will be on September 10th from 10-2.  Set up on Friday to move books onto tables from 10-2, clean up Saturday from 2-4
  • Library has water shortage – water cisterns will be put in place

Treasurer’s Report tabled until next month

Buildings & Grounds – Ethan

  • Insulation and sealing completed
  • Finish small projects with the book barn
  • Seating area design in progress
  • Marbletown Environmental Committee is applying for grant for feasibility study for geothermal and requests the Stone Ridge Library ‘s support.
  • Motion for the Stone Ridge Library to participate in Marbletown’s feasibility study for geothermal scoping study made by Lisa, seconded by Judith, all aye.
  • John will write letter of support

Meeting adjourned : 4:50

Calendar:
September 10th – Book Sale – Library Grounds  10-2
September 15th – Board of Trustee Meeting – 4:00 In person and Zoom

 

STONE RIDGE LIBRARY MINUTES – July 21, 2022

Present & Zoom: John Aubry, Rosemary Deen, Jody Ford, Sig Hack, Judith Jones,
Ethan Plank, Vicky Schulte, Linda Still, Lisa St. John

Meeting called to order: 4:04

No public comment

Motion to reappoint Lisa St. John to the Stone Ridge Library Board made by
Linda, seconded by Vicky, all aye

Ethan presented the Trustee Oath – recited, then signed by Lisa St. John

Board accepts minutes of February 2022

Treasurer Report – John

We received monies from the Estate of Bonnie Banyard

Review and discuss budget

Director’s Report – Jody

  • Annual report completed and submitted to Mid-Hudson
  • Motion to accept annual report made by Judith, seconded by Lisa, all aye
  • Tree damage from storm has been repaired
  • Received monies from the Town of Marbletown
  • Returning to In Person programming in April
  • Children’s programs remain remote
  • Messaging to encourage people to wear masks while in the Library
  • Fact Sheet for 2021 is completed- brochure is available to public
  • Discussion of hours of operation for the Little Bookshop
  • Grant from Mid Hudson for internet access received. Strong access points now
    available in the yard

Building and Grounds – Ethan

  • Deb Gray is designing memorial garden for Bonnie Banyard
  • Hired Marge Brower to create Master Plan for yard

7. SRL Foundation – Linda

  • Raised $41,000 through annual appeal for 2021.

Meeting adjourned 5:10

Calendar:
April 21, 2022 – Board of Trustee meeting – 4:00 Library and Zoom

Minutes submitted by Judith Jones 
_________________________

STONE RIDGE LIBRARY MINUTES – April 21, 2022

Present & Zoom: Rosemary Deen, Jody Ford, Sig Hack, Judith Jones, Ethan Plank, Vicky Schulte, Lisa St. John, Susanne Warren

Meeting called to order- 4:18

  • No public Comment
  • Motion to appoint Susanne Warren as trustee to the Stone Ridge Library Board, to the seat vacated by Rob Miraldi, made by Judith, seconded by Lisa, all aye

Oath administered by Ethan Plank.

  • Minutes of February accepted.
  • Treasurer Report – Vicky
  • Discussion of budget

Director’s Report – Jody

  • Deb Gray and crew are constructing pollinator garden in memorial to Bonni Leu Banyard
  • First in-person Children’s Program was held outdoors
  • Little Book Barn will be opened May 7th
  • We are preparing for the May 7th Garden Fair

Building & Grounds – Ethan

  • 3 bids and proposals for ceiling and insulation throughout the buildings will be presented next month
  • Discussions of options on the bluestone walkway

Committees – Vicky

  • Personnel & Budget- Personnel – Vicky (chair) Judith, Rosemary, Sig
  • Budget – John (chair), Sig, Vicky, Judith, Rosemary
  • Buildings & Grounds – Ethan (chair), John, Rosemary
  • Public Relations & Policy – Susanne (Chair) Lisa, Vicky, Ethan
  • Long Range Planning – Judith (Co-Chair), Lisa (Co-chair), John, Ethan

Stone Ridge Library Foundation – Ethan

  • Hudson Valley Gives fundraiser will be on May 18th

Meeting adjourned – 5:00

Calendar:
May 7th 10:00-2:00 Garden Fair
May 19th – Board of Trustee Meeting – 4:00

_________________________

STONE RIDGE LIBRARY MINUTES – March 17, 2022

Present & Zoom: John Aubry, Rosemary Deen, Jody Ford, Sig Hack, Judith Jones,
Ethan Plank, Vicky Schulte, Linda Still, Lisa St. John

Meeting called to order: 4:04

No public comment

Motion to reappoint Lisa St. John to the Stone Ridge Library Board made by
Linda, seconded by Vicky, all aye

Ethan presented the Trustee Oath – recited, then signed by Lisa St. John

Board accepts minutes of February 2022

Treasurer Report – John

We received monies from the Estate of Bonnie Banyard

Review and discuss budget

Director’s Report – Jody

  • Annual report completed and submitted to Mid-Hudson
    Motion to accept annual report made by Judith, seconded by Lisa, all aye
  • Tree damage from storm has been repaired
  • Received monies from the Town of Marbletown
  • Returning to In Person programming in April
  • Children’s programs remain remote
  • Messaging to encourage people to wear masks while in the Library
  • Fact Sheet for 2021 is completed- brochure is available to public
  • Discussion of hours of operation for the Little Bookshop
  • Grant from Mid Hudson for internet access received. Strong access points now available in the yard

Building and Grounds – Ethan

  • Deb Gray is designing memorial garden for Bonnie Banyard
  • Hired Marge Brower to create Master Plan for yard

SRL Foundation – Linda

  • Raised $41,000 through annual appeal for 2021.

Meeting adjourned 5:10

Calendar:
April 21, 2022 – Board of Trustee meeting – 4:00 Library and Zoom
Minutes submitted by Judith Jones 

_________________________

STONE RIDGE LIBRARY MINUTES – February 17, 2022

Present (in person): John Aubry, Jody Ford Ethan Plank, Vicky Schulte
(via Zoom): Rosemary Deen, Sig Hack, Rob Miraldi, Linda Still
Meeting Called to order at 4:11

No Public Comment

MOTION: to accept November and January minutes made by Rosemary; seconded by John; all aye.

TREASURER’S REPORT: John
Because of the PPP grant, we ended the year in good shape
We need to articulate a Fund Balance Policy going forward.

MASTER PLAN: Rob
Reviewed the Master Plan proposal/Capital Construction projects

MOTION: to accept 2022 portion of the 3-year plan made by John; seconded by
Rosemary; all aye.

DIRECTOR’S REPORT: Jody

  • Plaque for Suepfle family: 2 choices will be presented to the family for their final
    approval; this in acknowledgment for their gift to the SRLF
  • SRL bookkeeper Bonni Banyard bequeathed $86,602.53 to the Library, for use for
    outdoor projects (may include memorial garden, walkway(s), pavilion)
  • MOTION: to amend the 2022 Master Plan 1 st section to include item 5: will seek to
    create a memorial garden, walkway(s), and/or outdoor pavilion space in the back yard of the Library; made by Vicky; seconded by John, all aye.
  • Tree damage from ice storm assessed by tree company Limber.
  • MOTION: to allow up to $4000 from capital fund to pay for clean up of tree damage
    made by Ethan; seconded by John; all aye.
  • Sarah Robertson is expanding programming at the Library
    In-person adult and children’s programming beginning in April
  • Roma Jane Simpson will oversee crafters tables ($35 charge) for fall fair day; Original
  • October date has been moved to Sept 24 th because of a conflict with Rochester Heritage
  • Day. May 7 th : plant sale; June: Children’s Day.

FOUNDATION REPORT: Linda

  • MOTION: to reappoint Kathy Nokes to the SRLF board made by Linda; seconded by
    Ethan; all aye.
  • Upcoming events for SRLF: May: Hudson Valley Gives; Fall: Local Artist Painted Mailbox
    raffle: 3 mailboxes to be raffled; mailboxes will be donated by Marbletown Hardware

BUILDING AND GROUNDS: Rob

  • *Ethan and Rob have met with Marge Brower concerning the back yard of the Library; she has submitted her proposal for initial plans and consult fees
  • MOTION: to hire Marge Brower as our landscape designer consultant based on her
    proposal made by Rob; seconded by Rosemary; all aye.

Meeting adjourned at 5:32 Minutes prepared by Linda Still
Next board meeting: Thursday, March 17

_________________________

STONE RIDGE LIBRARY MINUTES – January 20, 2022

In attendance: John Aubrey (Treasurer), Rosemary Dean, Jody Ford (Director), Ethan Plank (President), Vicky Schulte (Vice President), Lisa St. John

Meeting called to order

  • No public comment
  • Acceptance of minutes from November 18 2021 meeting: tabled

Treasurer’s Report

  • End of year deficit does not reflect PPE loan
  • 182,000 fund balance -81,000 needed to cover 1st part of year before tax money;
  • 100,000 surplus
  • Payroll underspent by 22,000.
  • Motion by John Aubrey to increase staff salaries by 2% rounding up to the next dollar per hour.
  • Motion seconded by Rosemary Dean
  • All aye, motion carried.

Director’s Report

  • Brief discussion of material use breakdown labels
  • Brief discussion of Mid-Hudson Libraries fines and Stone ridge Library copying fees
  • Motion by Lisa St. John to eliminate fines.
  • Motion seconded by Vicky Schulte.
  • All aye, motion carried.

Building and Grounds Committee Update

  • Ethan Plank reported positive survey by ECS (Energy Conservation Services), waiting for full report.
  • Met with Marge Bauer, architectural designer. Waiting for full report.

Three Year Plan Committee Report: tabled

SRL Foundation Report: tabled

EV Charging Station Concerns

  • Vicky provided information from Marbletown website:
  • free for two years via grant
  • SRL Foundation willing to take on management after the grant runs out
  • The SRL Board needs to make a formal request to the Foundation

Meeting adjourned
Upcoming Meeting Dates: February 17, March 17, April 21, May 19, June 16, July 21

_________________________

STONE RIDGE LIBRARY MINUTES –  December: NO MEETING

_________________________

STONE RIDGE LIBRARY MINUTES – November 18, 2021

Present + Zoom – John Aubry, Rosemary Deen, Jody Ford, Sig Hack, Judith Jones, Ethan Plank, Vicky Schulte, Linda Still, Lisa St. John

Meeting called to order: 4:08
No public comment

Minutes of October – Judith

  • Motion to accept October minutes made by Linda, seconded by Lisa, 1 abstention, 6 aye

Treasurer – John

  • Discuss and review budget
  • Motion to made holiday bonuses for staff made by John, seconded by Vicky, all aye

Director’s Report – Jody

  • MHLS requests all Libraries and Trustees review and vote on Free Direct Access Plan. The plan states that everyone is welcome to use Library services.
  • Motion that the SRLB approve the MHLS Free Direct Access policy made by Vicky, seconded by John, all aye
  • NYS Sexual Harassment Training – all staff and Trustees will attend
  • 2020 Fact Sheet available
  • Covid update
  • Motion that all participants in Stone Ridge Library sponsored groups are required to be vaccinated made by John, seconded by Linda, all aye
  • Thank you Volunteer Party will be held in the Community Center on December 6th at 11:00 in the Community Center

Buildings and Grounds – Ethan

  • Gina will repair and paint the upstairs offices
  • Plan to construct hand rail for walkway from parking lot to door
  • Motion to allocate $5,000 from capital funds for painting, handrail, moving book barn made by John, seconded by Judith, all aye

Three Year Planning Committee – tabled until next month

SRL Foundation – Linda

  • Discussion of recent Foundation donations.
  • Motions to approve Stephanie Bauman to the Stone Ridge Foundation Board made by Linda, seconded by Lisa, all aye.
  • Motion to re- appoint Varcia Venetzanos as President, and Jim Hoover as Treasurer of the SRLF Board made by Ethan, seconded by Linda, all aye

Meeting adjourned: 5:20

Calendar:

  • December 6th – Volunteer Brunch – Marbletown Community Center – 11:00
  • December 16th – Board of Trustee meeting – 4:00 Library & Zoom
  • Month of December – High Falls Coop will ‘round-up’ purchases and the Stone Ridge Library will be the recipient

_________________________

STONE RIDGE LIBRARY BOARD MINUTES – October 21, 2021

Present: John Aubry, Rosemary Deen (Zoom), Jody Ford, Sig Hack (Zoom), Judith Jones, Rob Miraldi, Ethan Plank, Linda Still (Zoom), Lisa St. John
Peggy Marble (Zoom) – SRL Foundation

Meeting called to order: 4:05

No public comment

Motion to appoint Lisa St. John to fill vacancy on the Board made by Ethan, seconded by Judith, all aye.

Motion to accept September minutes made by John, seconded by Rob, all aye.

Director’s Report – Jody

  • $38,000 Federal PPE loan through Key Bank has been forgiven.
  • Book Groups will continue to meet in person
  • Adult Programming Budget – Grants no longer available. Request will be made to the Foundation for $2,000 for adult programming
  • Motion to ask Foundation for $2,000 for adult programming for 2022 made by John, seconded by Linda, all aye
  • Alberta Davis check for $10,000 was received
  • Little Book Shop will close the end of October. It was open from June through October and took in $2,500. Children’s Books took in $1,200.
  • Food was collected for the Marbletown and Rochester Pantries
  • Knitters made $700. last Saturday for the Library

Annual Report – Jody

  • Motion to accept the 2020 Brochure “Annual Report to the Community” made by Ethan, seconded by Lisa, all aye.

Financial – John

  • Discussion of budget and fines.

New Library Fair Plan – Jody
Proposed plan – split the Fair into three smaller events

  • Plants – 1st Saturday in May
  • Kid’s Day – 2nd Saturday in June
  • Book Fair – 1st Saturday October, fall plants, food trucks, music

Energy Audit – Ethan

  • Discussed with 3 Year Planning Committee on Tuesday
  • Need clarification on some suggestions. We can implement some suggestions immediately, ie programmable thermostats, change light bulbs

Master Plan for Yard – Ethan

  • Discussion of stone walk way
  • Creation of outdoor meeting space
  • ADA accessibility
  • Book Barns

Foundation – Linda

  • Success of on-line auction – raised over $5,000. Thank you Aimee
  • SRLF would like to help with programming
  • Stone Ridge Library Foundation is “Business of the Month” at the High Falls Coop for the month of November. Donations at the coop will benefit the Library.

Calendar:

  • November 18 – Board of Trustee Meeting – 4:00 in Library and on Zoom

Meeting Adjourned 5:30
Meeting submitted by Judith Jones


 

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